Minutes from the discussion on 04 Nov 09, Thursday, Kampong Glam / Bugis Junction

In attendance:

• Ruiwen Chua 
• Luther Goh
• Justin Lee
• Justin Ng
• Tamas Herman
• Kelvin Ng
• Adrian 

Actions / Points:

• HackerspaceSG Working Calendar created

• The HackerspaceSG Working Calendar shows deadlines and milestones for the Hackerspace
• Currently, events marked on the calendar indicate either deadlines for completion or timespan within which that task should be completed.
• http://www.google.com/calendar/hosted/hackerspace.sg/embed?src=rwchua%40hackerspace.sg&ctz=Asia/Singapore

• Responsibilities

• We discussed some roles and positions that could be taken up in the Hackerspace, and here they are below. Great thanks to them for volunteering!

• Webmaster (Blog)

• Adrian
• Tamas Herman

• Calendar / Events Master

• Justin Lee
• Kelvin Ng

• Membership Master

• Ruiwen Chua
• Still open

• Accountant / Treasurer

• To handle the financial records for the Hackerspace
• Still open

• Operations Manager

• To be responsible for day-to-day logistics for the Hackerspace
• Still open

• Council

• The community council, to help lead and direct the Hackerspace community

• Still open

• On booking of Hackerspace for events

• Here's the general consensus

• External parties need to be endorsed by at least one paying Hacker

• With the endorsement, they can approach the Calendar / Events Masters to book a slot, on a first-come-first-served basis, at least one week in advance.

• Calendar / Events Masters to mark the requested slot on the public HackerspaceSG Events Calendar (not created yet)

• Community has lead time of one week to raise violent objects to the Calendar / Event Masters

• Should number of violent objections reach a Threshold, the Calendar / Event Masters will reject the event.

• Others

• Calendar / Events Masters can reserve one event-less day a week to be kept just for hacking

• To be decided

• What is the Rejection Threshold?

• How  are violent objections raised?

• Should there be a minimum of days before the scheduled date of an event when the event is "golden" and cannot be rejected?

• On corporate sponsorship

• (Pending clarification of legal issues surrounding the acceptance of sponsorship)

• The Hackerspace can accept sponsorship from corporate sponsors

• The Hackerspace will acknowledge the sponsorship, perhaps through a mention on the blog, or similar.

• Sponsorship does not confer voting or management rights.

• On Donations

• We very kindly have had some donations pledged to the Hackerspace

• Wireless Router - Adrian

• 42" TV - Andras Kristof / Tamas

• ADSL 4MBPS Line - Tamas

• Fun stuff to buy when we have funds

• Fonear 2.0N

• Phidgets

• Bug Labs

• MakerBot

• TODO

• Membership Master

• Draft out Hackerspace SG Term and Conditions

• Prepare membership form for members to sign

• Donations / Sponsorship

• What legal issues do we need to be aware of when accepting donations (esp. cash)?

• What legal issues do we need to be aware of when accepting sponsorship?

• Other issues

• Insurance

• Justin Ng can look into this

• Security system

• Justin Lee researching this

• Checking of electrical system

• Ruiwen Chua looking into this