(See Plenum)
Agenda
8:30PM Open Meeting
- Schedule next meeting (likely 14-Jun)
- Xavier: Financials
- Other business
9:30PM Close Meeting
Minutes
Meeting opened: 19:50
Present: Roland, Ruiwen, Luther, Alvin, Xavier
- Next meeting: (Forgot to address: assume 14-Jun)
- (Xavier) Switch to cash accounting
- recognise revenue as received same month
- track expiry date per member
- report tip jar receipts vs. groceries expense
- report lockers and address use
- to transition
- all existing pre-payments recognised this month
- all overdue subscriptions written off
- Xavier to assist Ruiwen on monthly accounting with a view to Ruiwen taking this on on a regular basis
- Xavier looking to hand over compilation of annual report to someone
- Xavier to retain tax return
- Juanita to retain annual corporate filing
- address use: OK for member in good standing
- (no charge) personally addressed, but not residency-related (see list of impermissible documents provided by Alvin below)
or
- ($10/month/member not per company) addressed to any company/ies for which member is share-holder/director
- $64 memberships for overseas members available short term for people members of some other hackerspace
- Roland:
- talk to Meng about invoicing monthly
- " statement issue, Giro/PayPal instructions (see StanChart website)
- Alvin's friend to swap large printer for 12 months' membership OK subject to usual socialise with members, complete paperwork etc.
Meeting closed: 20:44
List of impermissible doucuments for mail addressed personally to a HackerspaceSG member at HackerspaceSG
| S/N |
Documents of correspondence deemed acceptable |
| 1 |
Telecommunication / Internet bill |
| 2 |
Service and Conservancy bill from town council |
| 3 |
Utilities bill from Singapore Power |
| 4 |
Cable TV bill |
| 5 |
Credit Card / Bank statement |
| 6 |
Insurance bill / statement / letter |
| 7 |
Tenancy agreement for residence |
| 8 |
Bill / statement / letter from HDB |
| 9 |
Bill / statement / letter from IRAS (e.g. Income Tax, Property Tax, etc) |
| 10 |
Bill / letter from LTA (e.g. Road Tax) |
| 11 |
TV / Radio license bill |
| 12 |
Statement / letter from CPF |
| S/N |
Documents of correspondence deemed acceptable |
Date of issue of document |
| 1 |
Telecommunication / Internet bill |
Within the last 3 months |
| 2 |
Service and Conservancy bill from town council |
Within the last 3 months |
| 3 |
Utilities bill from Singapore Power |
Within the last 3 months |
| 4 |
Cable TV bill |
Within the last 3 months |
| 5 |
Credit Card / Bank statement |
Within the last 3 months |
| 6 |
Insurance bill / statement / letter |
Within the last 3 months |
| 7 |
Tenancy agreement for residence |
Within the last 3 months |
| 8 |
Bill / statement / letter from HDB |
Within the last 3 months |
| 9 |
Bill / statement / letter from IRAS (e.g. Income Tax, Property Tax, etc) |
Within the last 6 to 12 months |
| 10 |
Bill / letter from LTA (e.g. Road Tax) |
Within the last 12 months |
| 11 |
TV / Radio license bill |
Within the last 12 months |
| 12 |
Statement / letter from CPF |
Within the last 12 months |
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